#CLEAN OUTLOOK CONTACT GROUPS HOW TO#
#CLEAN OUTLOOK CONTACT GROUPS UPDATE#
#CLEAN OUTLOOK CONTACT GROUPS WINDOWS#

(You could also, of course, keep each list in its own Contacts folder, but if you have a lot of overlap between lists, updating addresses gets to be a chore.) In the Contacts folder that contains the members of your lists, create a category for each list, then assign that category to every contact that you want to be on a particular list.

#CLEAN OUTLOOK CONTACT GROUPS UPDATE#

While you can keep the PAB installed in your profile and maintain personal distribution lists there, if you change the e-mail address for an Outlook Address Book recipient, that change does not update any distribution lists in the PAB.ДЇor that reason, you might prefer to use the Microsoft Outlook filter or grouping function for managing lists. (See Why does Outlook have both Contacts and the Personal Address Book?.) The Microsoft Outlook Contacts folder cannot contain distribution lists in the same way as the Personal Address Book. This feature is not available to Outlook 98 in Corporate/Workgroup mode (see next topic).

#CLEAN OUTLOOK CONTACT GROUPS HOW TO#

See OL98 (IMO): How to Set Up and Use an E-mail Group (MSKB). Choose Tools | Address Book, then click the New Group button. Outlook 98 in Internet Only Mode allows you to create distribution lists called 'groups' through the Address Book. Therefore, maintaining a large PDL can be a big chore. The major limitation to PDLs in the PAB is that, if an address changes in the GAL or Contacts, that change does not propagate to the PDL. If you want to hide the contents of the list, put the name of the PDL in the the Bcc field ( View | Bcc). When you send to a PDL, the To field on received messages shows the individual addresses of all members of the list. List members can be existing entries in any other address list or entries created only in the PDL.

#CLEAN OUTLOOK CONTACT GROUPS WINDOWS#

In the Exchange client, Windows Messaging, Outlook 97 and Outlook 98 or Outlook 2000 in Corporate/Workgroup mode, you can create a Personal Distribution List (PDL) in the Personal Address Book. If you double-click the DL address in the To field, you will be able to see the membership of the list, if the administrator has not hidden it.Д®xchange Server mailing list applications provide another way to maintain distribution lists in the GAL.

When you send to a GAL DL, the To field shows only the name of the distribution list, not the distribution list member addresses. This means that it is practical for a user to maintain only lists of internal recipients each external recipient would have to be added first to the GAL by the administrator. However, you can add only addresses that are already in the GAL. The administrator can grant access permission to one or more users to maintain the DL such maintenance is done by opening the DL from the Outlook or Exchange Address Book. You can't create them with the Outlook or Exchange client.

Extract The Members Of An Outlook Distribution List To A Word Document (code sample)Дistribution lists in the Exchange Server GAL are created with the Exchange Administrator program.

To create an Outlook 2000 or 2002 distribution list from a category in the Contacts folder.

See Description and Considerations When You Use the Expand List Feature in Outlook 2003 Outlook 2003 allows you to expand the DL and see all members in the To box before sending the message. If you open the DL, you can use the Update button to update the addresses in the DL if the original contact or Global Address List addresses have changed.ДLs in Exchange Server mailbox or Public Folders contacts folders are limited to about 128 entries, but those entries can include other DLs.

If you want to hide the contents of the list, put the name of the DL in the the Bcc field ( View | Bcc). When you send to a Contacts folder DL, the To field on received messages shows the individual addresses of all members of the list. The members of these DLs can include both existing entries from any address list and entries created only inside the particular DL. Outlook 2000 and later versions allow you to create distribution lists in any Contacts folder, including a folder in Public Folders, by clicking the drop-down arrow next to the New button.

Outlook 2000 and Later Distribution Lists

Clean outlook contact groups